BankBuild for developers

Take on more projects.
Not headcount.

BankBuild runs the admin on your development — documents chased, invoices checked, drawdown packs built. You approve.

Talk to us See how it works

How it works

Other platforms surface the admin. We do it.

Send the paperwork however it comes — a photo, PDF or spreadsheet. BankBuild reads it, checks it against the budget and contract, chases what’s missing and brings you only the decisions that need you.

A priced site-walk note — add an outdoor tap, additional cost £340 — ready to approve or send back

Every morning

Only the decisions that need you.

BankBuild checks the scope, quote, contract and budget line first. You see the movement and its effect, then approve or send it back.

Three groundworks contractor quotes aligned to the same scope, gaps flagged

Before you commit

Compare every quote on the same scope.

BankBuild reads each contractor return, aligns inclusions and exclusions and flags the gaps. You compare the complete position and choose the contractor that fits.

The effect of approved site changes on cost, programme and borrowing interest

As the project moves

See the full cost of every decision.

Approved changes roll into the forecast, programme and borrowing interest. You see the combined effect while there is still time to act.

We work with the tools
you already use.

The biggest reason new software implementations fail on active UK construction sites is adoption.

Forward things from your inbox, drop in a spreadsheet, connect your Xero — BankBuild fits around the way you already work, instead of making you change it.

BankBuild

The compounding curve

Like a good hire, we get better with time.

The first project takes real input from you. After that we don’t plateau — we get sharper every project, so admin never becomes the ceiling on what you take on.

More projects, no new hires By hand, you hit a ceiling What you can take on With BankBuild By hand Your time goes in here Setup Project 1 Project 2 Project 3 Portfolio

Your first project

We learn your business.

We learn how you actually work — your contractors, your facility terms, the way you run a project. Your past costs come in from the start too, however you keep them, so you’re working from real numbers, not a blank page.

Your second, and on

It hits its stride.

Now the system knows your business. A new project loads in a fraction of the time, problems surface on their own, and you can see where everything stands at a glance. The admin runs; you approve — and your costs and contractor history build into a record every project makes stronger.

Two paths into BankBuild.

Same operating layer, sized to where you are — from your first project to a full pipeline.

New developers.

You don’t need to be great with numbers and admin to do your first development well — you need to get the building right. We take the organising off your plate so you can focus on the parts that matter: making sure the deal works for the area, and getting it built on time and on budget. We make sure the admin doesn’t sink your first one.

We get you organised and funding-ready, without you hiring help you can’t justify yet. We spot the problems before they cost you:

  • The tender quote that doesn’t stack up.
  • The planning condition due before you can sign off.
  • The cost that’s started to drift.
£300k–£2m · one to two projects

Established developers.

You’ve done the admin a hundred times. You shouldn’t still be doing it by hand on project number nine. We take it off your team so you can add projects without adding people.

  • Site drawdowns flow straight into Xero and your finance stack.
  • Every active project’s variance, live, in one view.
  • Lender-ready drawdown packs built for you, project by project.
£2m+ · 3+ active projects

Common questions

Frequently asked.

01Does BankBuild replace my monitoring QS?
No — and it’s not meant to. Your monitoring surveyor’s job is to independently certify each drawdown for the lender, and that independence is the whole point of the role. What BankBuild does is get them what they need, faster: the application, the invoices, the certificates and the photos, organised the way they expect, so the report writes itself instead of being dug out of email. Your QS still certifies. They just spend less time chasing paper to do it.
02Will my lender and broker accept BankBuild?
It’s built to give lenders exactly what they ask for. A lender’s main worry is whether the numbers they’re given are reliable; a broker’s job is easier when a developer turns up organised. Because every cost, invoice and variation on BankBuild is logged and traceable, what your funder receives is a clean, consistent pack rather than a patchwork of emails. We don’t sit between you and your lender or replace their process — we just make sure what reaches them holds up to scrutiny.
03What changes vs running my development on Excel?
Excel is fine for one project. The trouble starts around your third: the cost plan becomes a version-control guess, variations vanish into WhatsApp threads, and the drawdown record won’t survive a lender’s questions. BankBuild holds the same numbers — on one live record that updates as invoices and variations land, chases the missing documents itself, and builds the drawdown pack for you. (It’s not site-management software like Procore — that’s built for contractors running the build; BankBuild is the developer’s finance and admin side.) Same figures you’d track anyway, none of the manual upkeep.
04What does BankBuild cost?
BankBuild is admin as a service, priced per project and sized to your facility — so the right comparison isn’t another piece of software, it’s what you’d pay someone to do this work. A project coordinator runs £3,500–£5,000 a month once you load on the real costs; BankBuild does the same admin for less, with no hiring, no holiday cover and no key-person risk. Tell us about your project and we’ll give you the exact figure for your situation.
05Who owns the data on BankBuild?
You do. Your project data, documents and financials are yours — we hold them on your behalf, we don’t sell them, and your records are always yours. We use what’s on your own projects to give you better numbers over time — your real costs, your contractor history — but it’s your record, full stop.
06Where is my data held, and is it secure?
In the UK, under UK law — hosted on UK-resident infrastructure in London, not shipped offshore. Every financial change writes to a log that can’t be edited or erased, so the whole history of a project is auditable for your funder or a JV partner. Personal data — subcontractors, buyers — is handled in line with UK GDPR. It’s built to pass the kind of diligence a lender’s lawyers run.
07How does a development finance drawdown work in the UK?
A development facility isn’t paid out in one lump — you draw it down in stages as the build progresses. Each drawdown, the lender’s monitoring surveyor inspects what’s been done, checks it against the costs claimed, and certifies how much can be released. The developer’s job is to put together the evidence for that certification: the application, supporting invoices, certificates and progress proof. Get that pack right and funds release quickly; get it wrong and every query adds days — and interest. BankBuild assembles that pack so it clears first time.
08What documents does a monitoring QS need?
It varies by lender and facility, but most drawdowns need: a valuation or application for payment showing work done this period, supporting invoices and contractor applications, evidence of payment for the previous drawdown, current insurance (Contractors All Risks, and PI/PL where required), any variation instructions, and progress photos tied to what’s being claimed. Off-site materials usually need vesting certificates too. BankBuild tracks the full checklist per drawdown and chases whatever’s missing before it holds you up.

Coming soon

Next, we’ll answer the phone too.

Calls don’t stop because you’re on site. A trade needing an answer to keep moving, a supplier flagging a delay, a buyer with a question — soon BankBuild will take the call, log it against the project, and tell you the impact before you ring back.

  1. Answer

    A real conversation.

    When you can’t get to the phone, BankBuild’s AI will pick up and actually talk — understanding what the caller needs and answering back, not reading menu options or taking a dumb message.

  2. Triage

    Urgent gets through.

    A trade on site that needs an answer to keep working gets put straight through. Everything else is taken and logged, so nothing’s lost and nothing interrupts you.

  3. Assess

    It works out the impact.

    Where it can, BankBuild checks the call against your project — what a delay does to the programme, or an answer it can give the caller straight from what’s on file.

  4. Brief

    You get the headline.

    Whatever needs you reaches the right person, with the impact already worked out — so you pick up the call back already knowing what it’s about.

Developers and funders

About to hire someone to handle the admin?

Talk to us first. BankBuild does the work of a project coordinator — for less than half the cost of employing one, live in days, and it never hands in its notice.

Talk to us

BankBuild does the admin on a UK property development as a service, for developers scaling past their third or fourth active project — the point where spreadsheets, email and WhatsApp stop coping and the alternative is hiring a project coordinator or operations manager. It runs the whole admin layer: comparing tender quotes like for like, checking every invoice against the contract and retention, capturing variations and their budget impact as they happen, keeping a live cost-to-complete and cashflow, watching facility terms and covenants, and assembling each drawdown pack the lender’s monitoring surveyor needs to certify funds. The developer approves; BankBuild does the work. It is priced per project and sized to the facility — the right comparison is a project coordinator at roughly £3,500–£5,000 a month fully loaded, not another piece of software. It is not site-management software like Procore, which is built for the contractor running the build; BankBuild is the developer’s finance and admin side. Built by a developer who first ran a live £1.2m project on it end to end. Recognised RICS Tech Partner. Headquartered in the UK, data held in the UK under UK law.

A UK development facility is drawn down in stages as the build progresses. At each drawdown the lender’s monitoring surveyor inspects the work claimed against the costs and certifies how much can be released; the developer must assemble the evidence — the application for payment showing work done this period, supporting invoices and contractor applications, evidence of payment for the previous drawdown, current insurance (Contractors All Risks, and PI/PL where required), any variation instructions, progress photos tied to what is claimed, and vesting certificates for off-site materials. Get the pack right and funds release quickly; get it wrong and every query adds days — and idle drawn capital carries interest, since development finance typically costs 8–12% of the gross loan. BankBuild assembles the pack, chases what is missing before it holds you up, and keeps the record lender-ready and auditable — which is how developers add projects without adding headcount.